91㽶Ƶ students are expected to adhere to the highest standards of integrity and honesty in their interactions with patients, colleagues, faculty and administrators and behave with primary concern for patients’ welfare and respect for the rights of patients. Students are expected to adhere to the standards set forth in policies, rules and procedures.
91㽶Ƶ’s degree of Doctor of Osteopathic Medicine may only be conferred on a candidate who, in addition to other requirements, “has demonstrated ethical, personal, and professional qualities deemed necessary for the continued successful study and practice of Osteopathic Medicine” (Institutional Policy E-27, section 2.1.4).
Any individual may bring complaints of misconduct or unprofessional behavior against any student. 91㽶Ƶ will determine the appropriate manner in which to proceed with the complaint. The complaint against a student must be detailed in writing, including date, time, and witnesses, if any, using the . Given 91㽶Ƶ’s Honor Code, anonymous complaints cannot be received. 91㽶Ƶ must keep confidential the identity of any individual who has made a report or complaint, any complainant, any individual who has been reported, any respondent and any witness, except as may be permitted by the FERPA statute, or FERPA regulations, or as required by law or to conduct any investigation, hearing or judicial proceeding arising thereunder. 91㽶Ƶ policy prohibits retaliatory behavior.
When a complaint is received, 91㽶Ƶ will investigate the reported incident. Every incident is evaluated on an individual basis. If it is determined that the student is in violation of a policy, a sanction may be levied by the appropriate administrator. Policy provides for a common language and a shared foundational understanding of the concept of professionalism. It is often the case that an incident may not rise to the level at which it merits a formal sanction. In those situations, the incident may provide a mentoring opportunity for the student in which s/he will be able to reflect on the behavior and determine the appropriate steps to take in order to avoid any issues in the future.
For further details, please visit Institutional Policy ST-01, Academic and Professional Standards.
As future physicians, 91㽶Ƶ students are held to a higher standard of conduct, both during in-person interactions and online. These standards are specific not only to the 91㽶Ƶ community but are broadly held by the general public as well as professional organizations and institutions. As a member of a self-monitoring profession, you are called upon to not only have an awareness of your own professional behavior but also that of your colleagues.
As such, your future colleagues are paying attention to the professional reputation that you are cultivating and sharing. As you are considering residency programs, they are also considering you, and part of the information they are gathering is from your social media presence. Residency program directors are often members of a different generation than residents, and may have different expectations about what is and isn’t appropriate on social media. As a result, your posts could negatively impact your future career. And even if you believe that something that you share via social media is “private,” once it is posted, it is no longer under your control and may be shared by anyone who has seen it. Social media posts may persist far into the future and may reach a wider audience than you intended.
Sometimes, people try to protect their privacy by changing the name under which an account is registered. Such attempts to circumvent detection are rarely successful since the account owner can often be identified through pictures, either on their own or on friends’ pages.
The following guidelines, developed by 91㽶Ƶ faculty and administrators, are intended to help you as you engage in the development of your professional identity. Our efforts are designed to elucidate the reasons that your attention to your online presentation is critical. If you have any questions or would like to discuss specific situations, your Regional Assistant Deans, the Associate Deans and the Dean, as well as the ASPIRE and Student Affairs staff are some of the people who can help guide you.
Social media is an effective way to share news, including publicizing upcoming events. Because of the ease of sharing posts, social media is a particularly efficient way for a message to reach a large number of people.
91㽶Ƶ maintains an official Facebook page. Posts on this page serve to promote the mission of 91㽶Ƶ. Posts also comply with the style guide and standards developed by Marketing and Communications. Items posted on the official page may be shared using a link to the original post. Please note that Marketing and Communications is responsible for official news and statements on behalf of 91㽶Ƶ.
If you are posting content about 91㽶Ƶ that you have developed, you should seek approval from the Marketing and Communications Department. If the content could be construed as implying the involvement or approval of 91㽶Ƶ, and has not gone through the approval process, you should use a disclaimer. Use the following disclaimer: This web page is not affiliated with 91㽶Ƶ.
For questions regarding the Facebook page or any 91㽶Ƶ news, please contact Marketing and Communications at 304-793-6833.
You may wish to refer to the following for additional information:
Members of the 91㽶Ƶ community are expected to adhere to professional expectations, and especially with regard to ethical behavior toward patients, when representing themselves online. Key points include the following:
Ultimately, you have the freedom to post your content online. However, it is important to keep in mind that with this right also comes the responsibility to consider the potential consequences of your content. If you are unsure whether your content is appropriate, take a second look and consider how it may be received by others. Seek the advice from Marketing and Communications or a 91㽶Ƶ administrator.
It is always a good practice to review your content to ensure that it is respectful and non-discriminatory in nature. In the same regard as with email, you should not “send” or “post” unless you are absolutely confident in how the messaging will be received as you intend, without discriminatory bias or high emotional inflection.
All members of the 91㽶Ƶ community should be familiar with Institutional Policy GA-31: Acceptable Use of Information Technology Resources, and especially section 12.2 Social Media Use and Security. Additional key sections are:
The first step should always be for you to try to engage in conversation with the other person. Ideally, this will take place in real time (i.e., in person, on the phone or via a web interface like Zoom), rather than continuing online.
If the speech has moved beyond a difference of opinion to one where you are experiencing threatening behavior, harassment or bullying, or if you are not sure whether that is the case, or if you are just unsure of how to handle the conversation, please refer to these guidelines. If you are being threatened or harmed, your complaint is important and will be investigated. If the person is found to be in violation of 91㽶Ƶ policy, a sanction will be levied. If it is determined that a policy violence has not occurred, a “teachable moment conversation” with a 91㽶Ƶ administrator, which is not a punishment but is instead an opportunity to educate the other person about how what they’ve said can cause harm, can often resolve the situation.
If you have any questions or would like to discuss specific situations, your Regional Assistant Deans, the Associate Deans and the Dean, as well as the ASPIRE and Student Affairs staff are some of the people who can help guide you. The is also available though My91㽶Ƶ.
If you suspect that there has been a data breach under HIPAA, FERPA or related to other security or privacy issues, you may use the .
Effectively engaging with colleagues is a critical skill for you to master in order to be effective in your career. Conversations about difficult topics are often challenging and marked by ambiguity. Realize that participants can make mistakes but those taking the time to engage in dialogue generally do so with the expectation of growth. The next section offers some suggestions for engaging in productive conversations.
In Fall 2019, a group of 91㽶Ƶ students, faculty and staff came together for a series of campus discussions. Below are the “ground rules” that they developed for their conversations. These ground rules were developed for conversations that took place in real time, in person, which is the best way to have a meaningful dialogue. They are also useful when dialoguing in a virtual environment or in an asynchronous online environment. However, we have found that social media is generally an unsuccessful format in which to engage in real dialogue with a meaningful exchange of ideas.
We invite you to keep these suggestions in mind when engaging in dialogue, especially with those whose viewpoints may differ from your own:
Academic Support and Intervention Resources
To make an appointment call the ASPIRE office at 304-647-6324, or send an email to aspire@osteo.wvsom.edu